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Regulations

REGULATIONS OF THE CASTLE READING-ROOM OF THE POLISH ACADEMY OF SCIENCES, KÓRNIK LIBRARY

I General provisions
  1. The collections of Kórnik Library are predominantly intended for conducting research.
  2. The following individuals have the right to use the collections:
    a) scholars
    b) university students
    c) pupils of secondary and post-secondary schools
    d) other adults with an identity document.
  3. The library collections are made available on working days, from Monday to Saturday
    a) in the reading-room
    – from Monday to Friday at 8:00 a.m. to 04:00 p.m.
    – on Saturdays at 8:00 a.m. to 01:00 p.m. (specimens from storage will not be provided)
    b) the paper catalogue
    – from Monday to Friday at 8:00 a.m. to 03:00 p.m.
  4. No food or drinks can be consumed in the reading-room.
  5. Talking on mobile phones in the reading-room is forbidden.
  6. Call slips will be processed every hour, from 9:00 a.m. to 02:00 p.m. Call slips submitted after 02:00 p.m. will be processed on the following day. The time of waiting for the ordered items amounts to 40 minutes (since submission for processing). The exceptions are items from the storage of the reading-room in Działyński Manor. Orders for books with shelf marks starting with P. Dz. will be processed on Tuesdays, Wednesdays and Fridays, around noon.
  7. A reader who intends to use the collection in the Reading-room should approach an employee of the Access Department, fill in the visitors’ book and present a library card and, in the case of academics and students, a document of identity.
  8. The readers have the right to be trained on handling databases of the humanities.
II Using the collections

THE READING-ROOM

  1. The reading-room  provides access to the reference collection and the storage collection.
  2. The reference collection can be used without filling in the call slips, with the help of an employee of the Access Department.
  3. The library materials cannot be taken out of the Reading-room; any books and journals brought to the reading-room by the readers need to be presented to the Access Department employee on duty.
  4. Notes mustn’t be taken by placing the noting paper on top of books or journals.
  5. Underlining the text in books or journals is forbidden.
  6. Bookmarks need to be filled for books and journals in storage in Kórnik and in storage in the reading-room in Działyński Mansion. The bookmark needs to be filled neatly and legibly signed. It should contain the author’s name, the title and the volume (in case of serial, multi-volume works) as well as the shelf mark copied from the catalogue. When ordering journals, please write down the title, the year, the number and  the shelf mark copied from the online catalogue.
  7. The books used solely in the Reading-room can be reserved on condition that they will be continuously used.
  8. Books can also be reserved by e-mail and by phone.

LENDING ROOM

  1. The following individuals can borrow books:
    a) the inhabitants of Kórnik town and commune
    b) the inhabitants of Środa town and commune
    c) the inhabitants of Śrem town and commune
  2. Books are borrowed against call slips and valid library cards.
  3. Books are borrowed for 1 month; the return deadline can be extended if a book has not been reserved by anyone.
  4. Up to 5 items can be borrowed on a single occasion.
  5. The following items cannot be borrowed outside the Library:
    a) books from the reference collection
    b) books published by 1945, inclusive
    c) rare and valuable books or albums
    d) journals, ephemera and special collections
    e) damaged books or books in a bad condition
    f) books marked “for the reading-room only”.
  6. Every decision about borrowing a book is made by an employee of the Access Department.
III Using the special collections
  1. Separate regulations (below) apply to the special collections.
 IV Interlending
  1. The library is involved in interlending. The respective information is provided by an employee of the Access Department on duty.
  2. The materials ordered from other libraries are made available only on-site, in the Reading-room.
 V Accountability for damaged or lost books.
  1. The readers are personally accountable for the used books and journals.
  2. Observed damages need to be communicated to an employee of the Access Department on duty to write them down.
  3. Should a borrowed work be lost or damaged (mechanical damage, incomplete, scribbled, stained), the reader undertakes to buy an identical copy. If this is impossible, the reader should reimburse the costs related to making a 1:1 Xerox copy and the binding.
VI Reproduction of library materials.
  1. An employee of the Access Department on duty assists in reproducing library materials.
  2. The reproductions of the library materials are made in accordance with the price list.
  3. We do not make Xerox copies of books published before 1950, inclusive.
  4. The readers have the right to take photos of new prints and journals published after 1800 with their own cameras, with the flash turned off.
  5. An employee of the Access Department may refuse to make a reproduction of the library materials (especially Xerox copies) due to the condition of the materials.
VII Using the computers.
  1. The readers have the right to use the computers in the Reading-room for academic reasons.
  2. The readers have the right to single, 30-minute-long access to an Internet workstation. This rule does not apply when there are no other individuals willing to use the online station.
  3. The employees of the Access Department have the right to control a reader’s activities at the computers and to put a stop to a session immediately if they decide that whatever a reader is doing is undesirable, even if the activities are not included in the Regulations.
  4. Any person using a computer workstation mustn’t do anything that could potentially disturb the reading-room’s operations like connecting, disconnecting cables and equipment, installation, re-installation or removing software.
  5. A person using a computer software is fully responsible for possible acts that result in violating the law (e.g. unauthorised access or attempted unauthorised access  to the online servers, sending spam, mail-bombing, using sites containing pornography or drastic scenes, propagating violence etc.).
  6. No drinks or food can be consumed on the computer stations.
 VIII Final provisions
  1. Readers who fail to follow these regulations may be denied the right to use the Reading-room temporarily or permanently.
  2. The Director makes a decision about denying a reader the right to use the Library.
  3. The regulations become effective as of 3 June 2013.

REGULATIONS OF THE READING-ROOM IN DZIAŁYŃSKI MANSION, KÓRNIK LIBRARY

I General regulations
  1. The collections of Kórnik library are predominantly intended for conducting research.
  2. The following individuals have the right to use the collections:
    a) scholars
    b) university students
    c) pupils of secondary and post-secondary schools
    d) other adults with an identity document
  3. The reading-room is open on:
    a) Mondays, Wednesdays and Fridays from 9:00 a.m. to 04:00 p.m.
    b) Tuesdays and Thursdays from 9:00 a.m. to 08:00 p.m.
    c) Saturdays from 9:00 a.m. to 02:00 p.m.
  4. The cloakroom is obligatory and free of charge. The readers are obliged to leave in the cloakroom outerwear, briefcases, bags etc.
  5. No food or drinks can be consumed in the reading-room.
  6. Talking on mobile phones in the reading-room is forbidden.
  7. A reader who intends to use the collection in the Reading-room should approach an employee of the Access Department, fill in the visitors’ book and present a library card and, in the case of academics and students, a document of identity.
  8. The readers have the right to be trained on handling databases of the humanities.
II Using the collections
  1. The reading-room offers books and microfilms from the primary book collection (brought from storage in Kórnik), the reference collection located in the reading-room and reference storage.
  2. The library materials cannot be taken out of the Reading-room; any books and journals brought to the reading-room by the readers need to be presented to an Access Department employee on duty.
  3. Notes mustn’t be taken by placing the noting paper on top of books or journals.
  4. Underlining the text in books or journals is forbidden.
  5. There is no need to fill call slips for the reference collection in the reading-room; an employee of the Access Department will assist the readers. There are call slips in the books which the reader needs to leave with an employee on duty.
  6. Bookmarks need to be filled for books and journals in storage in Kórnik and in Działyński Mansion. The bookmark needs to be filled neatly and legibly signed. It should contain the author’s name, the title and the volume (in case of serial, multi-volume works) as well as the shelf mark copied from the catalogue. When ordering journals, please write down the title, the year, the number and  shelf mark copied from the online catalogue.
  7. Up to 10 items (15 volumes) can be ordered for 1 month.
  8. The bookmarks for books located in storage in Kórnik need to be submitted on the day preceding the transport:
    a) on Mondays by 01.00 p.m.
    b) on Tuesdays and Thursdays by 08:00 p.m.
  9. Books can also be reserved by e-mail and by phone.
  10. Books located in storage in Kórnik are brought on Tuesdays, Wednesdays and Fridays. Books located in storage in Działyński Mansion can be ordered from Monday to Friday by 04:00 p.m.
 III Using the special collections
  1. Special collections consist of manuscripts, diplomas, old prints, cartographic and iconographic publications, microfilms.
  2. Only microfilms are made available in the reading-room. If an item (an old print, a manuscript, a cartographic and iconographic publication) does not have a microfilm copy, a reader can address the manager of the Access Department and request microfilming of specific items. The microfilms will be made available immediately after issuing the shelf marks.
  3. In exceptional cases, the Library Director can agree to transferring the originals to the Reading-room, having consulted the decision with the manager of the Special Collections Department.
 IV Interlending
  1. The library is involved in interlending. The respective information is provided by an employee of the Access Department on duty.
  2. The materials ordered from other libraries are made available only on-site, in the Reading-room.
 V Accountability for damaged or lost books.
  1. The readers are personally accountable for the used books and journals.
  2. Observed damages need to be communicated to an employee of the Access Department on duty to write them down.
  3. Should a borrowed work be lost or damaged (mechanical damage, incomplete, scribbled, stained), the reader undertakes to buy an identical copy. If this is impossible, the reader should reimburse the costs related to making a 1:1 Xerox copy and the binding.
VI Reproduction of library materials.
  1. An employee of the Access Department on duty assists in reproducing library materials.
  2. The reproductions of the library materials are made in accordance with the price list.
  3. We do not make Xerox copies of books published before 1950, inclusive.
  4. The readers have the right to take photos of new prints and journals published after 1800 with their own cameras, with the flash turned off.
  5. An employee of the Access Department may refuse to make a reproduction of the library materials (especially Xerox copies) due to the condition of the library materials.
VII Using the computers.
  1. The readers have the right to use the computers in the Reading-room for academic reasons.
  2. The readers have the right to single, 30-minute-long access to an Internet workstation. This rule does not apply when there are no other individuals willing to use the online station.
  3. The employees of the Access Department have the right to control a reader’s activities at the computers and to put a stop to a session immediately if they decide that what a reader is doing is undesirable, even if the activities are not included in the Regulations.
  4. Any person using a computer workstation mustn’t do anything that could potentially disturb the reading-room’s operations like connecting, disconnecting cables and equipment, installation, re-installation or removing software.
  5. A person using a computer software is fully responsible for possible acts that result in violating the law (e.g. gain or attempted gain of unauthorised access  to the online servers, sending spam, mailbombing, using sites containing pornography or drastic scenes, propagating violence etc.).
  6. No consumption of drinks and food on the computer stations.
VIII Final provisions
  1. Readers who fail to follow these regulations may be denied the right to use the Reading-room temporarily or permanently.
  2. The Director makes a decision about denying a reader the right to use the Library.
  3. The regulations become effective as of 3 June 2013.

ACCESS TO SPECIAL COLLECTIONS

I General provisions

  1. The Reading-room grants access to old prints, manuscripts, cartography, music-related documents, microfilms, graphics and plans. The right to using the special collections can only be obtained solely by notifying (by phone, letter or email) with due notice the employees of the Special Collections Department or the Access Department (this does not apply to microfilms).
  2. Access to the collections is granted for scholarly and publication purposes. The following individuals can make use of the collection:
    a) academics, upon presenting a valid university card;
    b) doctoral students, assistant professors and assistants with M.A. degrees, students – upon presenting credentials from thesis promoters or research supervisors;
    c) employees of cultural and academic institutions, on the basis of written recommendation of the promoting institution;
    d) individuals who do not fulfil the above criteria may be granted access to the special collections exclusively by consensus of the Director of the Polish Academy of Sciences, Kórnik Library.
  3. The Reading-room grants access to old prints, manuscripts, cartography, music-related documents, microfilms, graphics and plans. The right to using the special collections can only be obtained solely by notifying (by phone, letter or email) with due notice the employees of the Special Collections Department or the Access and Scientific Information Department (this does not apply to microfilms).
  4. The librarian reserves the right to refuse to provide access to the materials if their condition raises concern of the employees of the Special Collections Department.
  5. During a single session, 3 old prints and 1 manuscript are made available. Only single items of great value are made available.
  6. Detailed provisions:
    a) upon entering the Reading-room, the reader is required to hand over a document of identity (with a picture) to the employee on duty and to fill in the book of visitors;
    b) photographing the items with own equipment is forbidden;
    c) the imprints accompanying the items need to be filled in entirely;
    d) when using the collections, the readers are required to follow any remarks and recommendations of an employee on duty, referring to the way in which the collections are to be used or safety thereof.
  7. The valuable, oftentimes unique materials from the Special Collection should be treated with special caution. To ensure their long life, the following rules need to be followed:
    a) it is forbidden to bring food, drinks and other items that could potentially harm the collection;
    b) the readers have to wear cotton gloves handed by an employee on duty in the reading-room;
    c) if pages are loose, their sequence must not be changed. Only one document can be used at a time;
    d) to take notes, only pencils are allowed and handed by an employee on duty. When using the special collections, no fountain pens, ballpoints or marker pens are allowed on the table because of the potential risk of damaging the historic items.
  8. The readers are allowed to use their laptop computers. Due to the heat emitted by the devices, they need to be placed at least 15 cm away from the historic objects:
    a) it is forbidden to write and make notes on the documents, to lean against them or to lean them against a table edge.
    b) the books and albums need to be closed down during breaks to protect them from the harmful effects of the light;
    c) the readers need to inform the employee on duty about any damages observed or inflicted in the course of reading the items.
  9. Microfilmed or digitalised items are not made available with the exception of editorial works and palaeographic research. Other cases require individual approval of the manager of the Special Collections Department. The readers have the right to appeal against the manager’s decision to the Director of the Polish Academy of Science, Kórnik Library.
  10.  Orders for the special collections are placed on pink call slips. They are processed on a regular basis until 02:30 p.m. Orders placed after 02:30 p.m. will be processed on the following day. Sloppily and illegibly filled call slips as well as orders placed on call slips assigned to new printed matters and journals will not be processed.
  11. An employee on duty collects the orders for reproductions of the special collections. The Library’s reprographic laboratories make scans from microfilms, digital reproductions and photocopies. A full list of the services is available in the Price List. The Director of the Polish Academy of Science, Kórnik Library needs to approve of publication of a text or illustration from the special collections.
  12. Only the Director of the Polish Academy of Science, Kórnik Library can approve of providing access to items of special value (unique items, rare printed matters, valuable manuscripts, maps and illuminated prints, valuable graphics) at the reader’s request.

II ACCESS TO SPECIAL COLLECTIONS IN THE READING-ROOM IN POZNAŃ

  1. Access is granted only to microfilms and electronic documents.
  2. In cases when an item does not have  a microfilm or digital copy, a reader can address the Reading-room’s manager with a request to microfilm specific items. Microfilms will be made available immediately after issuing the shelf marks.
  3. In justified cases, the Library’s Director can approve of providing access to the originals in Poznań, after consultations with the manager of the Special Collections Department and a  conservator-restorer. Each case is viewed individually on the basis of a letter submitted by a reader. The consent is given for a strictly defined time.

III BORROWING ITEMS OUTSIDE THE LIBRARY

  1. Kórnik Library of the Polish Academy of Science borrows special collections (manuscripts, old prints, music-related documents, cartography, graphics, historical photographs, bookplates, architectural plans, drawings, museum items) exclusively to institutions (natural and legal persons) who undertake to properly safeguard the collections.
  2. Kórnik Library of the Polish Academy of Science borrows exclusively catalogued and microfilmed (or photographed) collections.
  3. Each request for borrowing an item is viewed individually.
  4. The reader is personally responsible for the books and journals he/she uses.
  5. The borrowing pertains exclusively to:
    a) exhibitions
    b) conservation.
  6. The decision to borrow an item is made by the Library’s Director following an opinion of a conservator and the manager of the Special Collections.
  7. The decision to borrow an item to an exhibition should be made only following a declaration by the lending institution of the display conditions.
  8. Kórnik Library of the Polish Academy of Science reserves the right to refuse to borrow an item due to the item’s poor condition.
  9. The borrowing institution (a natural or legal person) submits a declaration of full responsibility (see Kórnik Library borrowing agreement).
  10. The documents required for borrowing include:
    a) a call slip
    b) a delivery and acceptance protocol (prepared by Kórnik Library)
    c) the conservator’s opinion on the condition of the objects
    d) authorisation for the borrowing individual including the identity document.
  11. A convoy (in special cases, a police convoy) is provided by the receiver (or Kórnik Library of the Polish Academy of Science at the receiver’s expense).
  12. If an object has been lost, the borrower should return:
    a) another copy of the work in question
    b) should it be impossible to buy an original, a cash equivalent of values indicated in the delivery and acceptance protocol and the cost of a negative microfilm.
  13. In cases of lending items to exhibitions (domestic and abroad), Kórnik Library of the Polish Academy of Science reserves the right to supervision in the course of preparing displays.